The submission of your research paper to an international indexed journal requires good preparations, formatting, and appropriate communications with journal editors. You already have your research paper which represents scientific results. Yet, your letter which will be submitted first will introduce you to the handling editor. Good skills in preparing your letter allow you to save your time in preliminary screening and to avoid the risk of rejection during desk screening. The guide is created to give you some tips on how to prepare a good cover letter. Scopus Journal Publisher helps researchers submit their papers meeting the international requirements.
Step 1: Understand the Purpose of a Journal Submission Letter
The editor has numerous papers to go through, and he uses cover letters to sieve out those which do not meet his requirements. By searching for cover letter for journal submission example, one finds out that a cover letter is not just a repetition of the abstract of his paper.
A cover letter describes the importance of his work at the moment and explains the benefits that the readers of the journal will get from his findings.
Step 2: Master the Core Structure of an Editorial Letter
Regardless of the situation, the paper has to be well organized. Analysis of cover letter for journal submission example will reveal that any good cover letter consists of all the basic elements.
Start off by mentioning all the details of yourself and the handling editor. You may continue to mention the following parts in your cover letter: salutation, statement of intention to submit, scientific abstract, statement of the scope of the journal, relevant ethical considerations, and conclusion of the letter.
Step 3: Utilize High-Impact Opening Statements
The opening paragraph of your manuscript must reveal the purpose behind its submission without involving too much introduction. A review of a journal submission cover letter example proves that it is necessary to indicate the entire title of your document, article type, and information about the corresponding author straightaway in the cover letter itself.
It becomes vital on your part to specify the article type—research, systematic review, case study, etc. This is so because such details help organize your documents through online submission of the journal.
Step 4: Highlight Core Findings and Scientific Novelty
Having announced your intention to send your paper, provide a short paragraph concerning your main scientific discoveries. The study of the sample cover letter for manuscript submission helps understand how efficient authors describe their scientific problem without resorting to many complicated terms.
Describe shortly your main research technique, empirical findings, and conclusions made on their basis. What made your research special? Did you invent a new technique for solving the scientific problem? Or did you resolve some controversial issues in the field?
Step 5: Draft Mandatory Ethical Declarations Accurately
These scholarly papers meet the internationally accepted ethics requirements put forth by organizations such as COPE and Scopus. From the study on the cover letter for journal submission sample PDF, it is important to make appropriate ethical statements.
These statements should include that the manuscript is an original piece of writing which has not been previously published and has not been submitted anywhere else. Moreover, the statements regarding conflict of interest, funding, and approvals from all co-authors should be made.
Step 6: Review Standard Cover Letter Templates and Examples
Using the cover letter for journal submission template saves time and makes the manuscript submission professional. The following is an outline of how authors create templates for different academic cases:
- Original Research & Reviews: Original research templates pay much attention to highlighting a research gap, methodology used, and results obtained through primary data, while the review article templates highlight excellent literature synthesis.
- Short Communications & Clinical Studies: Short communications pay attention to quick publication of urgent information, while clinical studies pay great attention to the safety of human subjects, approval of ethical review board, and trial numbers.
- Interdisciplinary & Revisions: Interdisciplinary templates explain the reason for the crossover of the topic in different disciplines, while revision templates cover all comments by the reviewers.
Step 7: Recommend Qualified Independent Peer Reviewers
In most of the portals for journals, it is mandatory for the authors to suggest appropriate independent peer reviewers. In case of submission letter examples, it is suggested that authors must give minimum 3 to 5 competent peer reviewers having enough expertise to assess the article objectively.
Professional manuscript editing can be done prior to submission so as to ensure linguistic precision in the manuscript as well as its recommendations.
Step 8: Tailor Letters for Major Revisions and Resubmissions
Along with the revision of the paper during the submission process, a special kind of letter should also be submitted by the authors. The authors should appreciate the efforts put in by the editor and reviewers regarding the feedback provided by them.
Getting your response letters and revision letters reviewed through our academic copy editing service will ensure that all point-to-point corrections are professionally presented.
Step 9: Perform Final Proofreading and Quality Checks
Before posting the final letter in the editorial portal, do an extensive check on it based on the rules provided by the journal. Check whether all the co-authors’ names and affiliations correspond to those of your portal metadata. Eliminate all errors, make sure the name of the journal is correct throughout the letter, and ensure the letter is only one to two pages long.
The purchase of help with journal submission enables authors to double-check their submission portals and manuscript files in order to avoid common mistakes.
Conclusion
Having the ability to write an effective submission letter based on a cover letter journal submission example is a useful skill for researchers looking to get their works published in an indexed journal. From scientific summary to ethical statement, the guide will take you through steps to help you submit your research paper in the most effective way possible. Having a good cover letter makes sure that your work stands out, saves time of you and the editors, and increases chances of getting rejected desk side. At Scopus Journal Publisher, we provide researchers, academic institutions and self-reliant authors with any kind of assistance in the publication process.
